VENUE > Visa Procedure

VISA Procedure

Visitors to Vietnam must obtain a Vietnam visa from either one of Vietnam's Embassies or a Consulate office worldwide or on arrival unless they come from one of the visa-exempt countries. All visitors must hold a passport valid at least for 6 months.

Visa-exempt countries
Most nationalities require a visa to enter Vietnam. Exceptions are:

• Citizens of the following countries may enter Vietnam for 30 days without a visa: Indonesia, Laos, Malaysia, Singapore and Thailand, Cambodia.
• Citizens of the Philippines may enter Vietnam for 21 days without a visa.
• Citizens of the following countries may enter Vietnam for 15 days without a visa: Japan, South Korea, Denmark, Finland, Norway, Sweden, Britain, France, Germany, Spain, Italy, Korea (republic), Belarus, and Russia.
• Citizens of Brunei may enter Vietnam for 14 days without a visa.

Apart from these above exemptions, visitors must have a Vietnam visa before entering Vietnam.

There are two ways/types to obtain a Vietnam visa before entering Vietnam

Vietnam visa obtained from any Vietnam Embassy or Consulate office worldwide
When your registration for participating in the conference and/or its associated events is confirmed, the Organising Committee will send you an invitation letter so that you can use it to apply for a Vietnam visa via the Vietnam Embassy or Consulate in your country. Visa stamp fees are directly paid by applicants to the Vietnam Embassy or Consulate. In each country, the visa fee is different and Vietnam Embassy or Consulate decides this fee. Please contact Vietnam Embassy or Consulate office near where you live one month at the latest prior to your scheduled arrival date.

Vietnam visa-upon-arrival

If there is no Vietnam Embassy or Consulate in your country, or in some cases special, the Organizing Committee will arrange paperwork for you to obtain a Vietnam visa on arrival (visa-on-arrival-approval-letter). The approval letter is a letter issued by the Vietnam Immigration Department that allows you to get a visa on arrival at an international airport in Vietnam. With the letter, the visitor can get on board to fly to Vietnam. Upon arrival at the indicated international airport in Vietnam (e.g. Tan Son Nhat Airport in Ho Chi Minh City, Da Nang airport, or Noi Bai international airport in Hanoi), the visitor shows a copy of the approval letter + his/her original passport + 1 immigration form + 2 photographs (4x6cm) plus visa stamp fee (paid by applicants directly to the arrival airport’s Immigration desk) to get visa stamped on your passport on arrival. You can pay by credit card online or PayPal. At the airport, you have to pay the visa fee in US dollars or Vietnamese dong. There are no ATMs at the airport, so make sure that you have enough US or Vietnamese currency with you. 

In urgent cases, please contact VSEFI2023's secretariat three weeks at the latest prior to your scheduled arrival date and provide the following information and a copy of your passport:
1) Full name on passport
2) Passport number
3) Date of birth
4) Nationality
5) Date of arrival
6) Planned flight number and time
7) Your email address
8) Required visa type.
* Make sure that you have your passport, that your passport is still valid for six months, and contains two white pages.

Visa procedure for some exceptional nationalities
According to the regulation of the Vietnam Immigration Office, for passport holders of some exceptional nationalities, the paperwork required for a Vietnam visa application will be different and more complicated than the ordinary nationalities. A process of some recommendation letters from the Government Bodies (that grant auspices for the VSEFI2023's organizer) will be required by Vietnam Immigration Office for the visa application. After that, an approval letter from Vietnam Immigration Office will be issued so that visitor can use it to obtain a visa via Vietnam Embassy or Consulate in your country ... List of some exceptional nationalities are as follows:
- Afghanistan
- Bangladesh
- Cameroon
- Congo
- Ghana
- Iran
- Iraq
- Kenya
- Mozambique
- Nigeria
- Pakistan
- Sri Lanka
- Syria
- Tunisia
- Turkey …

Passport holders of these exceptional nationalities are advised to contact the VSEFI2023's secretary as soon as possible and no later than 30 days prior to the event for visa procedures for more details. The processing fee might be higher than that applied for ordinary passport holders, depending on nationalities, and the time of receiving visa support requests.

If you are an ordinary passport holder, please select one of two ways as per your preference to book arrangements to obtain a Vietnam visa to participate in the VSEFI2023.

Vietnam visa via Embassy or Consulate
An invitation letter will be sent to you so that you use to apply for a visa in person or by post with the Vietnam Embassy or Consulate in your country. Visa stamp fees are paid by applicants directly to Vietnam Embassy or Consulate as per their cost regulations.

Visa on arrival
A pre-approval letter issued by the Vietnam Immigration Department will be arranged and sent to you before your travel. You will take a copy of the letter + your original passport + 2 photos plus a visa stamp fee (paid by applicants directly to the arrival airport’s Immigration desk) to get a visa stamped on your passport on arrival.

Visa services:

Check if you need a Visa to Vietnam and further information:

https://lanhsuvietnam.gov.vn/Lists/BaiViet/B%C3%A0i%20vi%E1%BA%BFt/DispForm.aspx?List=dc7c7d75-6a32-4215-afeb-47d4bee70eee&ID=306

Outside Vietnam foreigners who want to enter Vietnam can personally apply for E-visa or through the inviting/guaranteeing agencies and organizations:

https://evisa.xuatnhapcanh.gov.vn/web/guest/trang-chu-ttdt 

We have an agreement with a travel agency which can help you to get Visa on arrival. Please contact them with the code "VSEFI2023"

Website: https://asiapioneertravel.com/P.I.C: 

- Ms. Elly Do (Đỗ Hoàng Ngân) – Sales Team Leader: elly@asiapioneertravel.com 

Mobile/Whatsapp/ Zalo/ Viber: +84 24 3715 3627-

Mr. Le Sy Quyen – Managing Director: quyen@asiapioneertravel.com.

Mobile/Whatsapp/ Zalo/ Viber: +84 983 145 799

For further details of visa please visit this link Vietnam visa on arrival